Today's Technology for Tomorrow's Firm.
Issue link: https://cpapracticeadvisor.epubxp.com/i/643338
FEATURE February 2016 • www.CPAPracticeAdvisor.com 29 8 NOT USING PRIVACY SCREENS W hether you're at work or working remotely, it's important that you use privacy screens when working on confdential documents. A ny time you step away from your computer, lock it with a privacy screen so that passersby can't see the information you are working on. Failing to do so is an easy way to compromise clients' personal data. 9 USING PERSONAL MOBILE DEVICES It's common practice these days to connect your mobile device to the wireless network at work. But if that connection can access private information, it should only be accessed w ith secure dev ices. Your smartphone does not have the sec u r it y necessa r y to protect you r compa ny's data a nd maintain compliance. 10 CARRYING UNNECESSARY INFO WHEN TRAVELING W hen you're traveling for business, it's essential that you have access to the fles and information that you need. However, you should never have more fles than are absolutely necessary for your trip. If your laptop becomes lost or is compromised in some other way, every fle on the computer is now at risk; the fewer fles stored on the computer, the beter. Your best option is to use a secure, encrypted, cloud-based document manage- ment sofware like eFileCabinet. Tis will give you full access to all the docu- ments you need without having to store them directly on your computer. Mat Peterson is the CEO of Lehi, Utah based eFileCabi- net, Inc. Founded in 2001, eFileCabinet, Inc. began as a cuting-edge tool to digitally store records in accounting frms. As it grew in popularity, eFileCabinet developed into a full-fedged electronic document management solution de- signed to help organizations capture, manage and protect their data. www.eflecabinet.com