CPA Practice Advisor

OCT 2012

Today's Technology for Tomorrow's Firm.

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Reviews For Your Firm PAYROLL SYSTEMS Sage HRMS 2012 2012 OVERALL RATING BEST FIRM FIT Organizations seeking a compre- hensive in-house solution to manage payroll and human resource func- tions for up to 1,000 employees STRENGTHS r Strong SQL database platform to ensure data is shared accurately r Ability to process US and Canadian payroll r Employee history is available at any time without changing years r Two licenses of SAP Crystal Reports included to enhance reporting needs 866-271-6050 POTENTIAL LIMITATIONS r Only available as onsite server/ workstation/desktop solution r Electronic filing of forms is handled by third party SUMMARY & PRICING Sage HRMS is a highly customizable payroll solution that combines strong human resource management functions. Sage HRMS is built on a sturdy SQL database and provides a number of add-on components to further enhance the system capa- bilities. All information within the system is tightly integrated and is easily shared between each add-on system component. Pricing is based on the number of employees, end users and add-on components required. Other pricing considerations include support and maintenance agreement and any upfront implementation and setup of the system. Human resource functions as well as payroll processing for up to 100 employees starts around $2,500. Discount pricing is available to users enrolled in the Sage Accountants Network. BASIC SYSTEM FUNCTIONS REPORTING & MONITORING INTEGRATION/IMPORT/EXPORT HELP/SUPPORT CLIENT SELF-SERVICE FEATURES Read the full review of this product exclusively online at www.CPAPracticeAdvisor.com/10773709 na.sage.com/sage-hrms SPONSORED CONTENT Distributing Success As a business grows, managing payroll and hu- man resources can be a challenge. For Eagle Rock Distributing Company, this was heightened by a frequently mobile employee base of nearly 300. Operating from distribution centers in the Atlanta suburbs of Stone Mountain and Dalton, Eagle Rock is a beverage distributor that offers transportation and refrigerated storage of beer and other perishable drinks to more than 2,000 retailers, restaurants and bars. This requires a fleet of vehicles being on the road day and night meet the needs of its customers. With drivers on the road and operations staff at different locations, Eagle Rock needed to find a way to manage payroll and the HR needs of its employees. Lisa Jones, the company's vice president of administration, says that Sage HRMS has been LISA JONES VP Administration Eagle Rock Distributing Company www.EagleRocks.com Stone Mountain, Georgia (Atlanta suburb) an essential part of Eagle Rock's ability to keep up with the changing needs of their industry. "We have used Sage HRMS for years because it continues to work for us as we grow and provides the tools we need for management and compli- ance, as well as features that are convenient for our employees." ESS: SAVING TIME & MONEY One of the most beneficial features, Lisa says, is the Employee Self Service module because it helps them streamline their workflow. The company has been offering Direct Deposit for years, but before Eagle Rock started using ESS, they had to distribute printed check and Direct Deposit vouchers to staff. We are committed to becoming a paperless department. "We added the self service module to help us to meet that goal, and also to provide ac- cess to staff." The ESS system gives each employee the ability to access and update much of their own payroll and HR data, including pay stubs and YTD histories, W-2s, withholding information and vaca- tion accruals. It also helps the payroll department be more efficient. "We are saving about five hours each week just from the time we used to spend printing, stuffing and distributing vouchers, and even more time on other functions. It's a tremendous time-saver," Jones says. "It also is a better business practice, since we no longer have printed documents containing sensitive payroll data." As a component of the broader Sage HRMS Suite, ESS also offers tracking of employee training, job histories, performance reviews and attendance balances, and employees can make time-off requests that are routed to supervisors. Payroll features in Sage HRMS include unlim- ited direct deposit accounts, full state and federal reporting compliance, support for all pay types and multi-state employees, and a fully customizable library of comprehensive payroll reports. For grow- ing enterprises with increasingly complex payroll and HR requirements, Sage HRMS streamlines all of these processes and helping business be more efficient. 14 October 2012 t www.CPAPracticeAdvisor.com FIRST-HAND

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