CPA Practice Advisor

JUL 2018

Today's Technology for Tomorrow's Firm.

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8 JULY 2018 ■ REVIEW: NOT-FOR-PROFIT By Mary Girsch-Bock Nonprofit Accounting Software THE IRS ESTIMATES there are about 1.8 million tax-exempt organizations in the United States. While the majority of non-profits are classified as public charities, there are more than two dozen classifications used by the IRS. Regardless of the classification, all nonprofits have one thing in common: the need to manage funds properly. And while their missions may vary, public charities in particular need to manage incoming funds in the form of donations, grants, membership dues, or program income. And if your nonprofit accepts any type of restricted funds (funds earmarked for a particular program area), it would be beneficial to utilize a program designed to track and disburse those funds properly. One of the most common misconceptions is that nonprofit software is only useful for larger organizations: that smaller nonprofits can easily use standard accounting software. The truth is, while the needs of smaller nonprofits are less complicated than larger organizations with global impact, nonprofits of all sizes can benefit from using a product designed specifically for their needs. Unlike other specialty software products, purchasing the correct software application depends greatly on the type of funding a nonprofit receives. If your nonprofit commonly receives grant funding, it is imperative that you have a way to administer those funds properly, including the ability to record, disburse, and track those funds. Nonprofits typically have to report back to the funder at the end of the grant cycle, so being able to account for those funds can make life much easier than trying to recreate the process manually. Another area is membership management. Does your nonprofit offer memberships? If managing memberships is required, you’ll want a way to do so easily. Does the majority of your funding come from individual donors? Do you currently have a way to track both donation amounts, as well as donor information? If not, you’ll need a fundraising application that can help you manage this information properly. Determining the answers to these questions will go a long way towards helping you make the right decision when it comes to purchasing nonprofit software. We’ve tried to simplify the process by providing information on a variety of nonprofit and fund accounting applications. The products included in this review range from entry level applications that will work well for smaller nonprofits, to comprehensive applications designed for the larger organization with more complex needs. The products also offer a variety of deployment options and run the gamut in pricing levels as well. Much like the products themselves, the features and functionality of these applications vary widely. To make it easier to determine which products are a good fit, we looked for a variety of nonprofit specific features such as the ability to customize a chart of accounts, whether the product offered multiple account segments, and whether users could track donations, or even the donors themselves. The list of features we looked for are included in the Features Chart, which accompanies the review. Along with common features and functionality, other things that should be considered when making the decision to purchase nonprofit software includes deployment options offered by the application and the ability to scale the product should your nonprofit find itself suddenly experiencing a growth spurt. Accountants working with their nonprofit clients may also want to look at things such as outside accessibility options. It’s also important to garner as much information as possible prior to purchasing any software product, so visiting the vendor website and downloading a product demo can go a long way towards making the right decision when ultimately purchasing software. A demo can help you determine your comfort level when using the product, as well as provide more in-depth information on the features available in the product. Whether your nonprofit or you client’s nonprofit is local or global in scope, nonprofit software can help any organization accomplish its mission by providing a better way to manage finances, grants, and donors. We hope this review points you in the direction of the application best suited for your organizational needs. ■ Mary Girsch-Bock is a freelance writer specializing in business and technology issues and is the author of her first book, several HR handbooks, training manuals, and other in-house publications. She can be reached at CLOUD ACCESSIBILITY CUSTOMIZABLE CHART OF ACCOUNTS MULTIPLE ACCOUNT SEGMENTS MULTIPLE TRANSACTION TYPES BUDGETING DONATION TRACKING DONOR MANAGEMENT/ FUNDRAISING ALLOCATIONS MANAGEMENT REPORTING INTEGRATION WITH VENDOR MODULES INTEGRATION WITH THIRD-PARTY APPLICATIONS HELP & SUPPORT OPTIONS MULTI-LEVEL SECURITY AUTOMATED DUE TO-DUE FROM CAPABILITY GRANT MANAGEMENT ABILA ADVANCED ACCOUNTING x x x x x x x x x x x x x x x ACCUFUND x x x x x x x x x x x x x x x APLOS x x x x x x x x x x x x x ARAIZE FAST FUND x x x x x x x x x x x x x x COUGAR MOUNTAIN DENALI FUND x x x x x *x *x x x x x x x x FINANCIAL EDGE NXT x x x x x *x *x x x x x x x x x FUND E-Z x x x x x *x *x x x x x x x x GMS ACCOUNTING x x x x x x x x x x QUICKBOOKS ONLINE x x x x x x x x x x SAGE INTACCT NONPROFIT x x x x x x *x x x x x x x x x SERENIC x x x x x *x x x x x x x x TANGICLOUD x x x x x x x x x x x x x x x XERO x x x x x x x x x *separate program

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