Today's Technology for Tomorrow's Firm.
Issue link: https://cpapracticeadvisor.epubxp.com/i/160971
Reviews For Your Clients POINT-OF-SALE SYSTEMS REVIEW SECTIONS BASIC SYSTEM FUNCTIONS • Installation Ease • General Navigation & Ease of Use • Industry-Specifc Templates • Industry-Specifc Features • Platform Support CORE ACCOUNTING CAPABILITIES • GL/AP/AR Functionality • Sales Tax Functionality • Payroll Functionality • Audit Trail • Multi-Currency • Multiple Language Support • Multi-Location Support • Multiple Users DAY-TO-DAY OPERATIONS • Sales/Point-of-sale/Shipping • Customer/Vendor Employee Management • Inventory/Purchasing • e-Features • Remote Access MANAGEMENT FEATURES • Dashboard Overviews • Reporting • Security Features • Integration/Import/Export • Data Transfer • External Integration • Online Accountant Transfer Tool HELP/SUPPORT • Built-in Support Features • System Updates • Support Website/Documentation • U.S.-Based Support 30 Point-of-Sale: A Critical Investment for Retailers By Mary Girsch-Bock A few months ago, I was in a specialty retail shop with my s o n . A f t e r about 30 minutes of shopping, we both approached the cash register, items in hand, only to be told by a rather embarrassed cashier that his point-of-sale system was down and he was unable to process any sales until it was operational. We returned our products to their proper place and lef as the employee continued to try and resolve the situation via telephone with company headquarters; all to no avail. Passing the store an hour later, it was closed. Apparently the employee was unable to resolve the situation. Tis situation very accurately pinpointed how vulnerable retailers are regarding their point-of-sale systems. While many small retailers continue to use a cash register, many others have moved into more sophisticated payment systems; which can increase sale processing speed by quickly scanning bar codes, and processing electronic payments quickly. Tese same systems can also track customer details with ease. Unfortunately, if the system 'goes down,' retailers are ofen lef on the phone for hours trying to resolve the situation, and watching sales go out the door in the process. Te answer is not to ignore technology in favor of a cash register, but rather to make sure that the point-ofsale system your client purchases is a good ft with what they need. While large, national retailers are typically on a single, networked system, many small to mid-sized retail businesses are still looking to move away from the traditional cash register. September 2013 • www.CPAPracticeAdvisor.com Tis is especially important as the economy begins to stabilize and the retail sector begins to see some real improvement. Retailers must be able to fnd a way to become and remain competitive, and most importantly, remain in business. That means fnding and using beter tools when processing sales transactions. Today, nobody wants to wait. If customers fnd themselves waiting in store lines too long, it's likely they won't return. Tat's why it's imperative that retailers look at the acquisition of a point-of-sale product as a business necessity. Today, consumers have more choices than ever before. E-Commerce sales accounted for 5.5 percent of retail sales nationwide in the frst quarter of 2013; which is why having a website has become even more important in the retail sector. Linking your website to your brick and mortar store is also important. And while many small retailers may shrug at the importance of customer loyalty programs, they are a great way to track customer buying habits and provide rewards to loyal customers, to keep them coming back. You already know that each of your retail clients will have very specifc needs. Te small cofee shop owner will need a diferent system from the matress retailer. A convenience store will need a different system than a computer store. As you explore each of your client's needs, remember that there's likely a system that will work great for them. In this review, we looked at basic system functions which includes exploring just how easy (or difcult) the system is to use. We also looked at how customizable the system is, whether it can support multiple store locations, and if it offers advanced retail management functionality, which includes e-commerce integration. Specialized features can also be important, so we looked at things such as touch-screen technology, the ability to accept multiple payment types, and customer management capability. Tracking and reporting is also important, as is the ability of the product to integrate with current accounting systems. Finally, we looked at support options, because, as the gentleman mentioned earlier in the story, will atest, support options are very important, particularly in the point-of-sale world, where a nonfunctioning system means an immediate loss of revenue. As always, it's up to you and your client to determine what system will work best for their needs, and provide them with the tools they need to remain in business for the foreseeable future. ● Mary Girsch-Bock Mary began her career as an accountant in the property management industry, later moving into the healthcare industry. She is now a feelance writer specializing in business and technology issues and is the author of her frst book, several HR handbooks, training manuals, and other in-house publications. She can be reached at mary.girschbock@ cpapracticeadvisor.com.